Clerking and Governance Professional Services

Clerks and governance professionals play a valuable role in governance.  Shaping Governance has a growing team of Associate Governance Professionals providing clerking and other governance services to schools across England.  We have a long history of providing clerking services to schools and have an excellent reputation.  We have expanded our team to meet the growing demand for our governance services and have experience in governance and clerking in all settings and phases of education and in multi-academy trusts.

With Shaping Governance Clerking Services, you can be assured that our Governance Professionals will:
  • Respect the effectiveness of your Board;
  • Work with you and  develop a sound working relationship with the Chair;
  • Systematically organise the administration for your Board;
  • Provide confident challenge to steer the Board towards their core priorities;
  • Maintain the confidentiality of the Board.
All our Associate Governance Professionals are trained, and the work is overseen and subject to our internal quality assurance process to maintain a high-quality service.  Our CEO is also available to offer more bespoke advice and guidance tailored to meet the needs of your governing board. 
What you can expect from our Clerking Services:
  • Producing a forward plan of meeting dates for approval by governors;
  • Agenda-setting meetings with the Chair and Headteacher each term;
  • Electronic preparation and circulation of documents to all governors in good time for the meeting;
  • Draft minutes sent to the Chair and Headteacher within 10 working days;
  • Circulation of the approved draft minutes well in advance of the next meeting;
  • Action minutes so that governors and the school are reminded of their commitments;
  • Completion of tasks assigned to the clerk;
  • Secure and GDPR compliant document distribution, via your cloud-based system or Google;
  • Management of the annual board compliance administration, including a record of membership, attendance and declarations of interest;
  • Termly GIAS check against the governance section on the school's website, emailing the school with any changes;
  • Provision of advice and guidance at meetings.
Clerking is offered as virtual or face-to-face packages to suit your board.

If you would like to find out more about our Clerking and Governance Service, please Contact us!